Reconciling Credit Card Statements

It sometimes takes hours to reconcile our credit card statements on a monthly basis.

Many times, it takes logging into multiple portals, searching emails, requesting receipts from the team, uploading the receipts into a system or entering the information into a spreadsheet, taking pictures of the receipts, coding the expense, or a combination of all of the above.

So, we are asking for your help and cooperation to make the tasks less painful.

When you use a departmental credit card, the expectation is for you to immediately save the receipt to the Expenses folder in the Sales Operations SharePoint documents.  

1. Save the receipt in the appropriate Month
2. Then by the Manager’s name
3. Then save the receipt as a PDF in the following format:

• Vendor name_Division or Brand_Expense Type_Amount
• Example: Shopify_MercuryTactical_ecomm_$32.99
• Example: Kessler_Floating Luxuries_catalogs_$450.00