Payments to Vendors, DM

Preparing Payments

• Go to the payment selection suitelet (EFT – Bill Payments)
  • Payments -> Payment Processing -> Bill Payment Processing

• Choose the Bank Account
  • Wire, DM (HKD): vendors paid in HKD
  • Wire, DM (USD): vendors paid in USD

• Change the Date to be Processed if not for current day

• Name your file in the EFT File Reference Note field.
  • MM/DD/YY Wires (currency)
    • Examples:
      • 06/01/23 Wires (HKD)
      • 06/01/23 Wires (USD)

• In the Select Transactions section, change the Transactions Per Page to the 500.

• Sort by due date (select the Due Date header)
• Sort by name (select the Name header)
• Select the payments to be pay by checking the box on the left
• Click Submit
• Repeat this process for each currency

Reviewing/Editing/Approving Payments

• You will receive an email that your payment batch needs approval.
• If the batch is accurate, select Approve on the batch
• If you need to remove a bill(s):
  • Select Edit on the batch
  • Uncheck any bills you want to remove
  • Click Save.
• If the an invoice is missing or the batch is incorrect, select Reject on the batch and start over

Sending Remittances

When payments have been fully approved, you need to send remittances to the vendors

• Go to Payment -> Payment Processing -> Payment File Administration

• Click View next to today’s batch(es)

• Click the Email Payment Notification button

• Click Mark All or select the bills you would like to send remittances (same process if a remittance needs to be resent)
• If you want to add any additional notes or comments, these can be added in the Custom E-Mail Notes field
• Click Submit

Video