Direct Import Tracking, Open
You should review this to determine when docs needs to be sent to the freight forwarder and when you should invoice the customer. This report contains all orders that have not been invoiced. Once the customer is invoiced, the order will move to the Direct Import Tracking, Billed.
- Fields you should update:
- FF Docs: When you send the docs to the freight forwarder, enter the date in this field.
Direct Import Tracking, Billed
You should review this report for orders that have been billed, but not presented to the bank for payment. DI Purchasing is responsible for ensuring the receipt of the FCR. Once the bank docs date has been completed, the order will move to Direct Import Tracking, Pending Payment. If there are any customers that do not require a bank presentation (invoice is emailed to them through the system or by portal entry and the original FCR is not needed), let the Accounting Manager know to exclude that customer from the report.
- Fields you should update:
- Org. FCR: Accounting receives the FCR and you should enter the date it is received.
- Bank Ref #: If not already populated, the bank’s reference number should be added.
- Adv Ref #: Add Advantus reference number once the bank presentation has been prepared.
- Bank docs: For most customers, you need the FCR in order to submit the bank documents. Enter the date the docs are sent to the bank in this field.
Direct Import Tracking, Pending Payment
You should review this report to ensure we have received payment when due. Follow up on past due when needed.
Bank OA Number Needed
You should review this report for any missing bank OA numbers. This report only includes customers that issue a bank reference number. If you need a customer added (we have a new customer or one is missing), please let the Accounting Manager know.
- Fields you should update:
- Bank Ref #