Regular, full time employees may apply for a corporate credit card but must obtain prior, written approval from their supervisor. To be eligible for a corporate credit card, an employee must travel frequently in the course of his/her duties; purchase significant volumes of goods and services for use by the employer; or incur other regular frequent business expenses of a kind appropriately paid by credit card.
The corporate credit card cannot be used to obtain cash advances, bank checks, traveler’s checks, or electronic cash transfers for expenses other than those incurred by the assigned employee named on the card. Corporate cards cannot be used for personal expenses. Misuse of the card will result in cancellation of the card and withdrawal of corporate credit card privileges. If the card is inadvertently used for an employee’s personal expense, Advantus reserves the right to recover these monies from the employee cardholder. Cardholders will be required to sign a declaration authorizing the company to recover, from their salary, any amount incorrectly claimed.
Corporate credit card expenditures must be reconciled and submitted with original receipts within 10 business days of the statement date. Cardholders who have not reconciled and submitted their monthly expenditures within this period will be asked to do so immediately. Continued or repeated nonconformance to this policy will result in cancellation of the card and other such actions as appropriate.
If the card expenditures are not reconciled and submitted within a month of the statement date or a plausible explanation has not been received by the Accounting Department, the employee’s credit card will be cancelled.
Lost or stolen cards must be reported immediately to Colleen Shrader or her designate.