BOL Creation for Educators Resource Shipments

Purpose: To outline the steps required for BOL creation for 45EDU shipments out of Expeditors.

Prerequisites

• Ensure access to the corresponding Sales Order and the BOL template for Educators Resource shipments.

Update the BOL Header

Edit the following fields in the Header section of the BOL

• Date: Enter the date the BOL is created.
• Ship To: Confirm this matches the “Ship To Address” listed on the Sales Order.
• PO: Enter the Educators Resource Purchase Order (PO) number.
• Art101USA Order #: Enter the NetSuite Sales Order number.
• Carrier Name: List the carrier from the Sales Order that was selected by using the Get Rates button on the Sales Order
• SCAC: Enter the 4-letter SCAC code for the carrier.
  • If the SCAC code is not provided:
    • Search for the code by carrier name at SCAC Code Lookup.
    • If no results are found, leave the SCAC field blank.
• Special Instructions: If the carrier has special instructions, list them in the blank box under the Bill Freight Charges To box.
  • Not all carriers will have special instructions.

Update the Customer Order Information

Edit the following fields in the Customer Order Information section

• Qty: Enter the total number of pallets shipping.
• Type: Enter “Pallets.”
• Weight: Specify the total weight of the shipment.
• Commodity Description: Enter “Crates, Kits, Crafting Supplies” as the NMFC type for the shipment items.
• NMFC No.: Enter the NMFC code for the shipment items:
  • Typically 014535-06 for Art101 items.
  • Verify by checking the Fulfillment tab of an Item Record in NetSuite.
• Class: Enter the highest NMFC class assigned to an item on the shipment:
  • Most Art101 items are Class 100.
  • Verify by checking the Fulfillment tab of an Item Record.

Save and Send the BOL

Save the BOL

• Use Save As and name the file in the following format: 45EDU PO (PO #) Prepaid BOL.

Send the BOL

• Email the completed BOL to the Expeditors team.